The current Parish Clerk will be leaving the post in the Spring of 2021 and a replacement is being sought. Should anyone be interested, below is a draft job specification. For a clearer appreciation of the work please contact either the Chairman or the current clerk (see contact information at the bottom of this page).
It is worth noting that an earlier start can be arranged when extensive training can be given prior to the departure of the clerk
SWAINSWICK PARISH COUNCIL – Parish Clerk Vacancy
JOB DESCRIPTION and PERSON SPECIFICATION
Job Title: Parish Clerk Reporting to Swainswick Parish Council.
The Parish Clerk / Responsible Financial Officer will carry out all the functions required by law of a local authority’s Proper Officer (Legal definition for Local Authority clerk).
Specific Duties and Tasks.
By ensuring that statutory and other provisions governing or affecting the running of the Council are observed.
Be conversant with computer-based administration.
Maintain the Parish Councils Website.
Prepare agendas for Parish Council Meetings.
By attending the Parish Council Meetings, draft Minutes of these meetings and implement the decisions that are agreed by the Council.
Prepare and maintain financial records for regular review and annual audit.
Receive invoices for goods and services requested by the Council and to ensure these are processed for payment.
Monitor Planning Applications relevant to the Parish and ensure the Council views and comments on these as is appropriate.
Maintain communication with Bath & North East Somerset Council in respect of this and other areas of responsibility which affect the Parish.
Receive correspondence, documents, emails and telephone calls on behalf of the Council and bring such items to the attention of the Parish Council, Local Authority or organisation.
Good general standard of education
Knowledge of local area/issues
Good communication skills (written & spoken)
Competent IT skills
Good organisational skills with ability to prioritise work-loads & maintain varying deadlines
Ability to project positive image of the Parish Council & local community
Ability to work professionally & on own initiative to provide information & advice to Parish Council. Happy to work evenings to cover Parish Meeting schedules.
If you are interested please contact either:
Jonathan Miles – Swainswick PC Chairman
Home: 01225 891471
Mobile: 07739 515535
Richard Clist – Swainswick PC Clerk
Home: 01225 445444
SWAINSWICK PARISH COUNCIL
Minutes of a Virtual Meeting of Swainswick Parish Council
held on Monday 7th September 2020 at 7.30pm
Present: Cllrs Mr J Miles (Chairman): Mr I Roberts Mr T Stuckes: Mr R Shackell: M Hollings: Mr G Davies: Mr T Woods ( Treetops discussion only) and Mr R Clist (Clerk)
- Minutes of previous meeting held on 15th June.
The meeting approved these minutes and they were signed as a true record by the Chairman.
- Matters Arising from above Minutes
There wee no matters arising
Ref: 20/03078/LBA (resulting from Ref: 19/00568/UNAUTH ) Listed Building Consent (Alts/exts) Manor Farm Buildings Manor Lane Swainswick Bath.
Repairs and alterations to curtilage listed former farm buildings (part retrospective). Change of use of one building from B8 storage to B1 business use (retrospective).
This application was debated at length. The potential impact of the proposals could be significant in the medium and longer term as ultimately a small busines park could result.
J Miles highlighted that the relevant buildings were agricultural and there was no evidence of a formal change of use ( to B8 or B1 ) for any of them despite the existence of an established florist on site.
I Roberts informed the meeting that residents were very much against the application and were organising a structured response against it. The major point being made relates to the issue of increased traffic volumes and access along restricted country lanes.
G Davis said that in the absence of any references to the impact of traffic along the lanes and village centre the council should state that BANES should withhold any decision until such considerations had been documented.
The clerk was asked to write to the BANES officer, J Davey, stating the initial concerns and requesting a delay should answers to the major issues not be forthcoming. The clerk, in the meantime would draft an initial objection document for consideration by council members.
Ref: 20/02734/CLEU Spring Close Tadwick Lane Tadwick Bath
Remove condition attached to Spring Close that stipulated it must be occupied by a resident who works in agriculture, agricultural industry or forestry. (Certificate of Lawfulness for an Existing Use).
R Shackell stated that the applicant had been asked to supply additional information and, should all be in order, Swainswick PC would make no comment.
Ref: 20/03009/FUL Ashcombe House Tadwick Lane Swainswick Bath. Conversion of long barn into two holiday cottages.
Following a brief discussion on the future potential of a change in use it was decided that it be approved. No comments were necessary.
Ref: 19/05534/FUL Larkhall Athletic Ground. Erection of 20 metre-high telecommunications mast accommodating 6 antenna apertures, 4 transmission dishes and8 ground-based equipment cabinets. Swainswick PC – Objections submitted. B&NES – Decision pending.
Ref: 20/01337/FUL Lambrook Barn, Deadmill Lane, Lower Swainswick. Erection of single storey extension. Swainswick PC Objections submitted. BANES Decision Permit.
Other Planning Matters
Ref: 18/03829/FUL Four Winds Farm Gloucester Road Swainswick -‘retention’ of Agricultural Building. Further concerns regarding possible non-agricultural usage. R Shackell reported that hydraulic vehicle ramps had been installed in the building indicating unauthorised use. The clerk was asked to contact BANES Enforcement.
Ref: 19/00125.UNDEV & Appeal Ref: 19.00062/ENFAPL Shire End Farm Without planning permission the change of use of land from agriculture to a mixed use of agriculture and residential through the siting of a mobile home and wooden buildings for residential purposes.
This item will now be dropped from future agendas.
Proposed developments at Treetops, Swainswick.
G Davies gave an overview of the proposals likely to be submitted for formal registration with BANES on behalf of T Woods..
5. University Building – Aircraft Warning Light
I Roberts has written to the Civil Aviation Authority seeking additional information and guidance regarding regulations and requirements for structures.
6. Highways, pavements and verges.
Local Lane Speeds
There is ongoing discussion in the local villages regarding the desire to introduce formal speed limits in the lanes. This could mean a proliferation of signs and this council is not supportive of that idea.
Work scheduled by BANES
7. Swainswick PC – Future project ideas/proposals. On hold at present.
Trough surround – improvement
Payment – Data Protection Fee – Information Commissioners Office
Paid 28/8/2020 by R Clist. Refund – £40.00
Financial Status – update
9. School Governors
Nothing to report
10. Correspondence – all relevant previously circulated by email.
11. Any Other Business
The clerk confirmed his resignation and would leave the post on the 31st March 2021.
Dates of next meetings:
9th November 2020 Zoom meeting scheduled
8th February 2021
12th April 2021
14th June 2021