Swainswick Parish Council

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Annual Audit 2020-2021

The Parish Council met on the 21st June 2021 and the audit process has been approved and is now complete. The relevant authorised documentation can be downloaded in PDF format here.

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Draft Minutes of Swainswick PC meeting held 21st June 2021

Present:

Cllrs Ian Roberts, Jonathan Miles, Rob Shackell, Maggie Holling, Glyn Davies, Tim Stuckes.

Clerk: Charlie Williams.

Guest: Grant Swarbrooke, Headteacher, Swainswick Primary School.

  1. Apologies
    1. None

  2. Minutes of the meeting held 12th April 2021.
    1. Approved
  1. Election of Chair.
    1. Ian Roberts elected chair with no dissent.

  2. Matters Arising from above Minutes.
    1. None
  1. Road safety
    1. Swainswick Primary School
      1. Mr Swarbrooke presented a variety of possible approaches to making the school drop-off zone safer.
      1. There is a consensus from parents, staff and students that something should be done re: traffic
      1. Ideas included:
        1. Timed pedestrian zone outside school (dropoff and pickup). Essentially a no-stopping zone
        1. The current trial of this is working well, would like to make permament.
        1. Currently done with tape, proposal to make it paint + signs
        1. Make the temporary barrier outside the school permanent
          1. Construction fencing currently
        1. Sourcing movable signs for dropoff/pickup
        1. Possibly also speed humps around the dropoff pedestrianisation box
          1. Can take advice on specifics from road experts
          1. Possibly also speed humps further along Innox Lane
        1. Could designate Innox Lane as a quiet lane
        1. Signage warning drivers it is a school zone
      1. PC expressed support of these plans.
      1. PC suggests the potential to use cobblestones to delineate pedestrian/no parking areas from the rest of the road.
  1. Proposal for a bike / shared-use lane on Gloucester Road
    1. CW summarised as raised by Cllr Sarah Warren in response to constituent inquiry
      1. Possibly could be funded under the next Liveable Neighbourhoods
      1. School route makes funding more likely
      1. Needs to be in proposal before 5th August
    1. PC discussion centred around the existing path being allegedly quite wide already, but seriously overgrown
      1. To be investigated (CW + others?)
      1. Possibly could be made good without repaving
      1. This would be a large one-time job
      1. Essential that this is then followed up with annual maintenance to prevent the overgrowth from recurring
      1. Just doing small maintenance each year does not solve the problem
    1. CW Action point: Verify the width of the path is sufficient the entire route from Bailbrook Lane to Innox Lane
    1. CW Action point: Feed back to Cllr Warren re: findings and PC support
  1. Quiet lane signage
    1. An example sign was shown to those present and met with approval.
  1. Audit paperwork
    1. Approved
  1. Finalising accounts
    1. Included in 6 above. CW to present finance update at future meetings.
  1. Planning

21/02197/FUL – Little Pear Tree Cottage

PC has no comment on the current application

21/02177/FUL – Manor Farm Buildings

21/02178/LBA – Manor Farm Buildings

PC has already expressed objections to these applications

Other Planning Matters

None.

  1. Swainswick PC
    1. Jon Press – nominated to join PC
      1. As he is absent he will be invited to the next meeting, at which his nomination can be voted on.
      1. Must verify that there are no restrictions on maximum numbers of councillors.
      1. CW – action point, chat to Richard Clist about the rules
  1. Any Other Business
    1. Maintenance contract for the village green
      1. PC to review current maintenance contract next time it is up for renewal.
      1. IR action point – further conversations with Edward about possibilities
  1. Dates of next meetings:

(All to start at 19:30 except AGM)

13 September 2021

8 November 2021

14 Feb 2022

11 April 2022

13 June 2022 – AGM 19:00

Parish Council Meeting (Virtual) – Agenda for 21st June 2021

Naille, Upper Swainswick, Bath BA1 8AQ

This will be a meeting held in person, with the option to attend remotely using Zoom. A link to the meeting will be at the end of the Agenda.

SWAINSWICK PARISH COUNCIL

Notice of a Virtual Meeting of Swainswick Parish Council

to be held

on Monday 21st June 2021 at 7.30pm

DRAFT AGENDA    

  1. Apologies
  2. Minutes of the meeting held 12th April 2021.

  3. Matters Arising from above Minutes.
  1. Road safety – Swainswick Primary School
  1. Road safety – Proposal for a bike / shared-use lane on Gloucester Road
    1. Raised by Cllr Sarah Warren
    2. Possibly funded under the next Liveable Neighbourhoods
    3. School route makes funding more likely
    4. Other measures aimed at redirecting traffic to the A46 / A4, perhaps this might be something like closure of Deadmill Lane.
    5. Needs to be in proposal before 5th August
  1. Planning

New

There are no new applications.

Previous Applications

Application Reference: 21/02177/FUL
Address: Manor Farm Buildings, Manor Lane, Swainswick, Bath, Bath And North East Somerset,
Proposal: Change of use of one building from B8 storage to B1 business use (retrospective) and external alterations to buildings. (Resubmission)

Application Reference: 21/02178/LBA
Address: Manor Farm Buildings, Manor Lane, Swainswick, Bath, Bath And North East Somerset,
Proposal: Repairs and alterations to curtilage listed former farm buildings (Class B8) (part retrospective) (Resubmission).

Other Planning Matters

None.

  1. Swainswick PC
    1. Jon Press – nominated to join PC
  1. Any Other Business

      a. Maintenance contract for the village green

  1. Dates of next meetings:

      [???] 2021 – please advise!

Note – Virtual Meeting link:

https://zoom.us/j/8806080521?pwd=YkZ4bnU2bDZQNStSUVVpN2VzYUJQQT09

Minutes of Swainswick PC meeting held 12th April 2021

Meeting called to order

All present:

Ian Roberts

Jonathan Miles

Robert Shackell

Maggie Holling

Glyn Davies

Tim Stuckes

Richard Clist

Charlie Williams

1. Apologies – MH leaving after 40 mins

No spectators

2, 3. Minutes of last meeting approved

4. Planning applications

1. Ashcombe house – no developments, decision pending. 

2. Manor Farm

– JM notes application is withdrawn, existing issues remain

– Ongoing presence of two buisnesses on premises, with to avoid precedent of that continuing

– CW will email to enforcement officer regarding this

3. Little Pear Tree – JM notes has been refused

4. Transmitters at Larkhall Sports Club – permitted. Another similar application has been refused.

5. St Mary’s – 3 Ash trees removed – no objections

6. Four Winds Farm – “retention” of agricultural building

7. JM notes aside that there appears to be a mineral processing business running on Charmy Down. Demolition hardcore being crushed up to stockpile. Unknown what is going on here but the activity appears to be outside of the parish boundary.

5. Footpaths

  • IR says enforcement / reopening of old footpath not worth expense and disruption
  • Status quo likely to remain

6. Aircraft Warning Light

  • IR says it’s still there, has two bulbs running
  • No meaningful response from the folks running the Landsdown tower, in order to take it to the CAA and see why it’s so different
  • IR just drafted a FOIA letter to CAA to try to learn how to pursue further

7. Local lane speeds

  • Discussion of “quiet lane” sign or “beware, pedestrians in road” to indicate this is a country lane?
  • Discussion of potential for Tadwick Lane road closure to through traffic during school run as seen in Cirencester and Milsom street
  • GD: White lines on Gloucester Road – repainted but in the same place – can we try again but with a properly shifted centre line past deadmill lane to account for where people are parking already?
  • GD: Should be a dotted line. Safety issue, should delineate where the centre of the road is
  • TS: suggests “Oncoming Traffic In Centre Of Road” sign
  • IR: Action point – write to council to get double lines taken away, ask for their comments. Point out that they repainted them last time we asked for them to be taken away

– CW will write to council

8. Future project ideas

  • Trough works still to be determined
  • Information board – carrying forward

9. Finance

  • RC to liase with CW about audit etc
  • RC all else on track to deal with at June meeting
  • Payments authorised:
    • ALCA Subscription          £66.72
    • C Williams Salary payment £200.00
  • Certificate of Exemption and Governance audit papers were agreed and authorised.

10. School Governors

  • See above re: Innox Lane

11. Correspondence

  • All done via email
  • Road closures on London Road due to Cleveland Bridge closure. Issues foreseen with this but largely outside our purview.

12. AOB

  • JM resigning chair, IR to pick up for a defined period (2 years)
  • IR: Proposal to send minutes to council prior to posting as draft. Does not need positive confirmation so much as a defined period for comment before they are posted.
  • Carried without objection
  • 7 days proposed as time period, no objection
  • Possibility of holding June meeting in person? If held after the 21st it can be indoors.
  • IR offers to host
  • RC: Local councils association also will soon announce the return to in-person meetings
  • IR: Change the date to 21st, no objections
  • The June meeting will include the Annual Meeting

Parish Council Meeting (Virtual) – Agenda for 12th April 2021

This will be a meeting held remotely using Zoom and a link to the meeting will be at the end of the Agenda.

SWAINSWICK PARISH COUNCIL

Notice of a Virtual Meeting of Swainswick Parish Council 

to be held

on Monday 12th April 2021 at 7.30pm 

DRAFT AGENDA

  1. Apologies
  2. Minutes of the meeting held 8th February 2021.
  3. Matters Arising from above Minutes.
  4. Planning

New

There are no new applications.

Previous Aplications

Ref: 20/03009/FUL Ashcombe House Tadwick Lane Swainswick Bath. Conversion of long barn into two holiday cottages. B&NES – Decision pending.

Ref: 20/03077/FUL (resulting from Ref: 19/00568/UNAUTH )  Listed Building Consent (Alts/exts) Manor Farm Buildings Manor Lane Swainswick Bath. Repairs and alterations to curtilage listed former farm buildings (part retrospective). Change of use of one building from B8 storage to B1 business use (retrospective). Swainswick PC objection submitted 29/9/2020.

Application withdrawn.

Ref: 20/03391/FUL Little Pear Tree Cottage, Tadwick Lane, Tadwick. Redevelopment of previously developed garage site for an office, gym and annexe to be used in connection with Pear Tree Cottage. Swainswick PC objection submitted 7/10/2020. B&NES Development Committee 10th Feb 2020. B&NES – Decision – Refused.

Ref: 20/03255/FULLarkhall Sports Club, Charlcombe Lane, Charlcombe, Bath.Erection of a 20m high monopole supporting 3no. antennas and 2no. 0.3mm dishes above the top of the pole, the installation of 1no. equipment cabinet on new base and the installation of ancillary equipment.

Swainswick PC Objection submitted 29/09/2020. B&NES Development Committee 10th Feb 2020 – Permit

Ref: 21/00276/TCA St Mary’s Church Church Lane Swainswick Bath 

Removal of 3 Ash trees. B&NES – Decision No Objection.

Other Planning Matters

Ref: 18/03829/FUL  Four Winds Farm  Gloucester Road Swainswick -‘retention’ of Agricultural Building. B&NES Enforcement – usage review closed 15th Feb 2021.

5. Local Footpaths  

B&NES review.

Footpath near Uplands Farm (condition reported to Public Health)

6 University Building – Aircraft Warning Light

7. Highways – Local Lane Speeds

8. Swainswick PC – Future project ideas/proposals. On hold at present.

Information Board & Trough surround – improvement 

9. Finance

ALCA annual Fee £60.00

Clerk salary April/May £200.00 & Future payment process

   Financial Status – Year End update & Audit papers for signature

10. School Governors.

11. Correspondence – all relevant previously circulated by email.

12. Any Other Business

13. Dates of next meetings: 

14th June 2021 to include Annual Meeting

Note – Virtual Meeting link is below

https://zoom.us/j/8806080521?pwd=YkZ4bnU2bDZQNStSUVVpN2VzYUJQQT09

Minutes of the Parish Council meeting held on 10th June 2019

These minutes were approved at the PC meting held on the 23rd September 2019

JUNE2019mins

2019 Swainswick Beerfest 7th September 2019

Details available by clicking on the link below:

Beerfest 2019

Chairmans Report for year 2018- 2019

At the Annual Meeting of the Council held on the 10th June 2019 the Chairman gave this report. Please click on the link below.

Chairmans Report 2018-2019

Minutes of the Parish Council Meeting held 8th April 2019

These minutes were approved at the June meeting of the Parish Council (10/09/2019)

Minutes of Meeting APRIL 2019

Swainswick PC Audit 2018/2019 Notice of Public Rights

The annual audit of the Parish Council Accounts has been completed and the details can now be inspected. For information on this please click on the link below.

Public Rights Notice 2018 – 2019

NOTE

The Completed Audit Papers can now be viewed by clicking on the FINANCIAL ADMINISTRATION link , which can be found on the left side of the home page.