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Draft Minutes of Swainswick PC meeting held 12th April 2021

Meeting called to order

All present:

Ian Roberts

Jonathan Miles

Robert Shackell

Maggie Holling

Glyn Davies

Tim Stuckes

Richard Clist

Charlie Williams

1. Apologies – MH leaving after 40 mins

No spectators

2, 3. Minutes of last meeting approved

4. Planning applications

1. Ashcombe house – no developments, decision pending. 

2. Manor Farm

– JM notes application is withdrawn, existing issues remain

– Ongoing presence of two buisnesses on premises, with to avoid precedent of that continuing

– CW will email to enforcement officer regarding this

3. Little Pear Tree – JM notes has been refused

4. Transmitters at Larkhall Sports Club – permitted. Another similar application has been refused.

5. St Mary’s – 3 Ash trees removed – no objections

6. Four Winds Farm – “retention” of agricultural building

7. JM notes aside that there appears to be a mineral processing business running on Charmy Down. Demolition hardcore being crushed up to stockpile. Unknown what is going on here but the activity appears to be outside of the parish boundary.

5. Footpaths

  • IR says enforcement / reopening of old footpath not worth expense and disruption
  • Status quo likely to remain

6. Aircraft Warning Light

  • IR says it’s still there, has two bulbs running
  • No meaningful response from the folks running the Landsdown tower, in order to take it to the CAA and see why it’s so different
  • IR just drafted a FOIA letter to CAA to try to learn how to pursue further

7. Local lane speeds

  • Discussion of “quiet lane” sign or “beware, pedestrians in road” to indicate this is a country lane?
  • Discussion of potential for Tadwick Lane road closure to through traffic during school run as seen in Cirencester and Milsom street
  • GD: White lines on Gloucester Road – repainted but in the same place – can we try again but with a properly shifted centre line past deadmill lane to account for where people are parking already?
  • GD: Should be a dotted line. Safety issue, should delineate where the centre of the road is
  • TS: suggests “Oncoming Traffic In Centre Of Road” sign
  • IR: Action point – write to council to get double lines taken away, ask for their comments. Point out that they repainted them last time we asked for them to be taken away

– CW will write to council

8. Future project ideas

  • Trough works still to be determined
  • Information board – carrying forward

9. Finance

  • RC to liase with CW about audit etc
  • RC all else on track to deal with at June meeting
  • Payments authorised:
    • ALCA Subscription          £66.72
    • C Williams Salary payment £200.00
  • Certificate of Exemption and Governance audit papers were agreed and authorised.

10. School Governors

  • See above re: Innox Lane

11. Correspondence

  • All done via email
  • Road closures on London Road due to Cleveland Bridge closure. Issues foreseen with this but largely outside our purview.

12. AOB

  • JM resigning chair, IR to pick up for a defined period (2 years)
  • IR: Proposal to send minutes to council prior to posting as draft. Does not need positive confirmation so much as a defined period for comment before they are posted.
  • Carried without objection
  • 7 days proposed as time period, no objection
  • Possibility of holding June meeting in person? If held after the 21st it can be indoors.
  • IR offers to host
  • RC: Local councils association also will soon announce the return to in-person meetings
  • IR: Change the date to 21st, no objections
  • The June meeting will include the Annual Meeting

Parish Council Meeting (Virtual) – Agenda for 12th April 2021

This will be a meeting held remotely using Zoom and a link to the meeting will be at the end of the Agenda.

SWAINSWICK PARISH COUNCIL

Notice of a Virtual Meeting of Swainswick Parish Council 

to be held

on Monday 12th April 2021 at 7.30pm 

DRAFT AGENDA

  1. Apologies
  2. Minutes of the meeting held 8th February 2021.
  3. Matters Arising from above Minutes.
  4. Planning

New

There are no new applications.

Previous Aplications

Ref: 20/03009/FUL Ashcombe House Tadwick Lane Swainswick Bath. Conversion of long barn into two holiday cottages. B&NES – Decision pending.

Ref: 20/03077/FUL (resulting from Ref: 19/00568/UNAUTH )  Listed Building Consent (Alts/exts) Manor Farm Buildings Manor Lane Swainswick Bath. Repairs and alterations to curtilage listed former farm buildings (part retrospective). Change of use of one building from B8 storage to B1 business use (retrospective). Swainswick PC objection submitted 29/9/2020.

Application withdrawn.

Ref: 20/03391/FUL Little Pear Tree Cottage, Tadwick Lane, Tadwick. Redevelopment of previously developed garage site for an office, gym and annexe to be used in connection with Pear Tree Cottage. Swainswick PC objection submitted 7/10/2020. B&NES Development Committee 10th Feb 2020. B&NES – Decision – Refused.

Ref: 20/03255/FULLarkhall Sports Club, Charlcombe Lane, Charlcombe, Bath.Erection of a 20m high monopole supporting 3no. antennas and 2no. 0.3mm dishes above the top of the pole, the installation of 1no. equipment cabinet on new base and the installation of ancillary equipment.

Swainswick PC Objection submitted 29/09/2020. B&NES Development Committee 10th Feb 2020 – Permit

Ref: 21/00276/TCA St Mary’s Church Church Lane Swainswick Bath 

Removal of 3 Ash trees. B&NES – Decision No Objection.

Other Planning Matters

Ref: 18/03829/FUL  Four Winds Farm  Gloucester Road Swainswick -‘retention’ of Agricultural Building. B&NES Enforcement – usage review closed 15th Feb 2021.

5. Local Footpaths  

B&NES review.

Footpath near Uplands Farm (condition reported to Public Health)

6 University Building – Aircraft Warning Light

7. Highways – Local Lane Speeds

8. Swainswick PC – Future project ideas/proposals. On hold at present.

Information Board & Trough surround – improvement 

9. Finance

ALCA annual Fee £60.00

Clerk salary April/May £200.00 & Future payment process

   Financial Status – Year End update & Audit papers for signature

10. School Governors.

11. Correspondence – all relevant previously circulated by email.

12. Any Other Business

13. Dates of next meetings: 

14th June 2021 to include Annual Meeting

Note – Virtual Meeting link is below

https://zoom.us/j/8806080521?pwd=YkZ4bnU2bDZQNStSUVVpN2VzYUJQQT09

Minutes of Swainswick PC meeting held 8th February 2021

SWAINSWICK PARISH COUNCIL

Minutes of a Virtual Meeting of Swainswick Parish Council

held on Monday 8th February at 7.30pm

Present:  Cllrs Mr J Miles (Chairman): Mr I Roberts Mr T Stuckes: Mr R Shackell: M Hollings: Mr G Davies: Mr R Clist (Clerk):Mr C Williams (new Clerk) and Mr N Hyde (public)

1. Apologies
Councillor Sarah Warren (B&NES)

2. Minutes of previous meeting held on 9th November 2020.
The meeting approved these minutes and they will be recorded as such and signed later by the Chairman.

3. Matters Arising from above Minutes
There were no matters arising

4. Planning

New

Ref: 21/00276/TCA St Mary’s Church Church Lane Swainswick Bath   

Removal of 3 Ash trees. SPC No Objections, B&NES Decision – Pending

Previous Aplications

Ref: 19/05534/FUL  Larkhall Athletic Ground. Erection of 20 metre-high telecommunications mast accommodating 6 antenna apertures, 4 transmission dishes and8 ground-based equipment cabinets. Swainswick PC – Objections submitted. B&NES – Refused.

Ref: 20/03009/FUL Ashcombe House Tadwick Lane Swainswick Bath. Conversion of long barn into two holiday cottages. B&NES – Decision pending.

Ref: 20/03077/FUL (resulting from Ref: 19/00568/UNAUTH )  Listed Building Consent (Alts/exts) Manor Farm Buildings Manor Lane Swainswick Bath. Repairs and alterations to curtilage listed former farm buildings (part retrospective). Change of use of one building from B8 storage to B1 business use (retrospective). Swainswick PC objection submitted 29/9/2020. B&NES – Decision pending.

Ref: 20/03908/FUL Pitlands Farm, Gloucester Road, Swainswick. Erection of a single storey extension and alterations to roof, including conversion of loft to habitable space. Swainswick PC – No objections B&NES Decision – Permit

Ref: 20/03559/FUL Treetops Gloucester Road Swainswick 

Erection of first floor extension of the same volume of existing extensions to be demolished, and improvements to existing vehicle access and parking.

Swainswick PC – No objections B&NES Decision – Permit

Ref: 20/03391/FUL Little Pear Tree Cottage, Tadwick Lane, Tadwick. Redevelopment of previously developed garage site for an office, gym and annexe to be used in connection with Pear Tree Cottage. Swainswick PC objection submitted 7/10/2020. B&NES Development Committee 10th Feb 2020

Ref: 20/03255/FULLarkhall Sports Club, Charlcombe Lane, Charlcombe, Bath.Erection of a 20m high monopole supporting 3no. antennas and 2no. 0.3mm dishes above the top of the pole, the installation of 1no. equipment cabinet on new base and the installation of ancillary equipment.

Swainswick PC Objection submitted 29/09/2020. B&NES Development Committee 10th Feb 2020

Ref: 20/03810/FUL Agricultural Building opposite Jazira, Gloucester Road. Initially reported to enforcement and retrospective planning application submitted. B&NES Decision – Permit

Other Planning Matters

Ref: 18/03829/FUL  Four Winds Farm  Gloucester Road Swainswick -‘retention’ of Agricultural Building. Further concerns regarding possible non-agricultural usage. B&NES Enforcement investigating. This council has been challenged on its handling of this matter and its status remains unchanged until B&NES provides an update.

5. Clerk Vacancy – Status

Mr Charlie Williams has been invited to be the new clerk and he was present at this meeting. He was welcomed by all members. Small details on renumeration timings need finalising but the annual amount has been agreed at £1200 which will be subject to PAYE as now.

6 University Building – Aircraft Warning Light

I Roberts reported that specialists had visited his home to observe the light and formed the opinion that it was ridiculously bright. The matter will continue to be pursued. An outline of the history of this issue was given for the benefit of the new clerk.

7. Highways – Local Lane Speeds

There was significant debate on this issue the lanes generally seemed busier with more delivery related traffic being apparent. Vehicle movements around the school 

is viewed as increasingly dangerous to pupils and parents alike. This area needed specific actions coordinated with the school who have arranged routines for ‘drop off’ and ‘pick times’. The pandemic has also vastly increased the number of walkers in the area as many public footpaths can be reached from the location, creating further risks to public safety. G. Davies said that consideration should also be given to the Gloucester Road where more walkers were crossing it near the flyover.

Controlling speeds in the lanes in general may involve a variety of options and T Stuckes offered to consider possible solutions and report back at the April meeting.

8. Swainswick PC – Future project ideas/proposals. On hold at present.

Information Board & Trough surround – improvement.

9. Finance

The Precept requirement was agreed at £3700.00 and the clerk would submit this before the 10th February application deadline’

Payments previously authorised – The Local Look  – £66.00

Payments agreed

Clerks Salary £680.00

HMRC PAYE £170.00

Clerks annual exp. £80.00

ICO annual fee £40.00

(refund to clerk for payment made)

A spreadsheet showing a projection of the accounts for the year end 2020/2021 was circulated. Some minor adjustments are expected.

10. School Governors.

R Shackell said there was nothing to report.

12. Correspondence – all relevant previously circulated by email.

13. Any Other Business

At the beginning of this topic the Chairman notified the public that they would be excluded as a sensitive and confidential issue needed discussion. The virtual meeting facility was the terminated for them. 

A specific strategy for dealing with complaints was discussed and it was agreed that a committee made up from all members would deal with any such occurrence. 

Dates of next meetings: 

12th April 2021

14th June 2021

The meeting closed at 9.25pm

Parish Council Meeting (Virtual) – Agenda for 8th February 2021 – DRAFT

This will be a meeting held remotely using Zoom and a link to the meeting will be at the end of the Agenda.

SWAINSWICK PARISH COUNCIL

Notice of a Virtual Meeting of Swainswick Parish Council

to be held

on Monday 8th February 2021 at 7.30pm

DRAFT AGENDA     

  1. Apologies

  2. Minutes of the meeting held 9th November 2020.

  3. Matters Arising from above Minutes.
  4. Planning

New

Ref: 21/00276/TCA St Mary’s Church Church Lane Swainswick Bath   

Removal of 3 Ash trees.

Previous Aplications

Ref: 19/05534/FUL  Larkhall Athletic Ground. Erection of 20 metre-high telecommunications mast accommodating 6 antenna apertures, 4 transmission dishes and8 ground-based equipment cabinets. B&NES – Refused.

Ref: 20/03009/FUL Ashcombe House Tadwick Lane Swainswick Bath. Conversion of long barn into two holiday cottages. B&NES – Decision pending.

Ref: 20/03077/FUL    (resulting from Ref: 19/00568/UNAUTH )  Listed Building Consent (Alts/exts) Manor Farm Buildings Manor Lane Swainswick Bath. Repairs and alterations to curtilage listed former farm buildings (part retrospective). B&NES – Decision pending.

Ref: 20/03908/FUL Pitlands Farm, Gloucester Road, Swainswick. B&NES Decision – Permit

Ref: 20/03559/FUL Treetops Gloucester Road Swainswick

Erection of first floor extension of the same volume of existing extensions to be demolished, and improvements to existing vehicle access and parking. B&NES Decision – Permit

Ref: 20/03391/FUL Little Pear Tree Cottage, Tadwick Lane, Tadwick. Redevelopment of previously developed garage site for an office, gym and annexe to be used in connection with Pear Tree Cottage. B&NES Development Committee 10th Feb 2020.

Ref: 20/03255/FUL Larkhall Sports Club, Charlcombe Lane, Charlcombe, Bath.Erection of a 20m high monopole supporting 3no. antennas and 2no. 0.3mm dishes above the top of the pole. B&NES Development Committee 10th Feb 2020.

Ref: 20/03810/FUL Agricultural Building opposite Jazira, Gloucester Road. Initially reported to enforcement and retrospective planning application submitted. B&NES Decision – Permit

Other Planning Matters

Ref: 18/03829/FUL  Four Winds Farm  Gloucester Road Swainswick -‘retention’ of Agricultural Building. Concerns regarding possible non-agricultural usage. B&NES Enforcement investigating.

5.   Clerk Vacancy – Status

6    University Building – Aircraft Warning Light

7.   Highways – Local Lane Speeds

8.   Swainswick PC – Future project ideas/proposals. On hold at present.

      Information Board & Trough surround – improvement

9.   Finance

      Precept requirement – Application

      Payments previously authorised – The Local Look  – £66.00

Future payments for approval

      Financial Status – update

10. School Governors11. 

11. Correspondence – all relevant previously circulated by email.

12. Any Other Business

13. Dates of next meetings:

12th April        2021

14th June         2021

Zoom meeting link (if it fails to work please copy into browser)

https://us04web.zoom.us/j/77357367503?pwd=RDl0cDBmUVUramhWbDFLR2pmTnhldz09

If the meeting times out this secondary link must be used to reconvene the meeting.
https://us04web.zoom.us/j/77485436549?pwd=bS9FRlRpNDN6Y0tzUTk2SG0rb2FwUT09

PLEASE NOTE:

Managing “attendees” for a virtual meeting is more challenging than a normal meeting.

Those that are allowed to join the meeting must have given their correct name and state their area of interest.

Planning Application for Spring Close – Tadwick Lane

For full details please click on the reference link below:

20/04307/FUL

Minutes of Swainswick PC meeting held 9th November 2020

These Minutes were approved at the Council meeting held on 8th February 2021

SWAINSWICK PARISH COUNCIL

Minutes of a Virtual Meeting of Swainswick Parish Council

held on Monday 9th November at 7.30pm

Present:  Cllrs Mr J Miles (Chairman): Mr I Roberts Mr T Stuckes: Mr R Shackell: M Hollings: Mr G Davies: and Mr R Clist (Clerk). Five members of the public observed the meeting for varying periods.           

1.   Apologies

2.   Minutes of previous meeting held on 7th September 2020.
The meeting approved these minutes and they were signed as a true record by the Chairman.

3.   Matters Arising from above Minutes
There were no matters arising

4.   Planning

New

Ref20/03908/FUL Pitlands Farm, Gloucester Road, Swainswick. Erection of a single storey extension and alterations to roof, including conversion of loft to habitable space. Swainswick PC – No objections. B&NES – Decision pending.

Ref: 20/03559/FUL Treetops Gloucester Road Swainswick

Erection of first floor extension of the same volume of existing extensions to be demolished, and improvements to existing vehicle access and parking.

Swainswick PC – No objections. There has been subsequent communication between B&NES and the applicant. It is understood some amendments to the detail regarding boundaries are to be submitted. G Davies advised the Council that the Treetops application was on hold, awaiting the bat survey. A member of the public, said the Council had told him it was de-registered for multiple reasons.

Ref: 20/03391/FUL Little Pear Tree Cottage, Tadwick Lane, Tadwick. Redevelopment of previously developed garage site for an office, gym and annexe to be used in connection with Pear Tree Cottage. Swainswick PC objection submitted 7/10/2020. B&NES – Decision pending.

Ref: 20/03255/FULLarkhall Sports Club, Charlcombe Lane, Charlcombe, Bath.Erection of a 20m high monopole supporting 3no. antennas and 2no. 0.3mm dishes above the top of the pole, the installation of 1no. equipment cabinet on new base and the installation of ancillary equipment.

Swainswick PC Objection submitted 29/09/2020. B&NES Decision pending.

Ref: 20/03810/FUL Agricultural Building opposite Jazira, Gloucester Road. Initially reported to enforcement and retrospective planning application submitted. No formal objections have been made but J Miles said that it was unclear whether the change of use request, agricultural to equestrian, covered the parcel of land where the structure is situated or the entire agricultural holding.

Previous Aplications

Ref: 19/05534/FUL  Larkhall Athletic Ground. Erection of 20 metre-high telecommunications mast accommodating 6 antenna apertures, 4 transmission dishes and8 ground-based equipment cabinets. Swainswick PC – Objections submitted. B&NES – Decision pending with Planning Committee.

Ref: 20/03009/FUL Ashcombe House Tadwick Lane Swainswick Bath. Conversion of long barn into two holiday cottages. B&NES – Decision pending.

Ref: 20/03077/FUL    (resulting from Ref: 19/00568/UNAUTH )  Listed Building Consent (Alts/exts) Manor Farm Buildings Manor Lane Swainswick Bath. Repairs and alterations to curtilage listed former farm buildings (part retrospective). Change of use of one building from B8 storage to B1 business use (retrospective). Swainswick PC objection submitted 29/9/2020. B&NES – Decision pending.

I Roberts stated that were inaccuracies in some of the witness statements and in categories attributed to certain buildings. Robust responses regarding ecology and highways issues were being made. He notified the meeting that the application would be going to the B&NES development committee.

Other Planning Matters

Ref: 18/03829/FUL  Four Winds Farm  Gloucester Road Swainswick -‘retention’ of Agricultural Building. Further concerns regarding possible non-agricultural usage. B&NES Enforcement have visited the site and will continue observations on the barn usage.

5.   Swainswick School – Pedestrian Safety.

I Roberts explained that residents and Swainswick School had growing concerns about pedestrian safety in the vicinity of the school. The painted road signs were in need of renewal and it had been suggested that a convex mirror be located near the corner to improve visibility in that area. The possible location needed clarification and the funding arranged. The school were likely to forge ahead with this task whilst financial support from the council was considered,

6    University Building – Aircraft Warning Light

I Roberts has written to the Civil Aviation Authority seeking additional information and guidance regarding regulations and requirements for structures.

7.   Highways, pavements and verges.

      Local Lane Speeds

Following detailed discussions and recent correspondence the council has submitted a        brief outline of its views on the issue of signage and the ‘quiet lane’ philosophy. This was sent to Sarah Warren, the B&NES councillor fronting the evaluation. The topic warranted further debate and M Hollings suggested further thought should be given by this council with any ideas tabled at the next meeting in February.

8.   Swainswick PC – Future project ideas/proposals. On hold at present.

      Information Board

      Trough surround – improvement

9.   Finance

      A Financial Status update was circulated by the clerk.

10. School Governors

      R Shackell had nothing to report.

11. Clerk Vacancy advertising proposals and details.

The clerk had drafted an advertisement for inclusion in the Local Look magazine, December Edition. The approved fee would be £55.00.

The clerk raised concerns regarding attracting applicants as the salary was low in relation to statistics provided by ALCA. It was considered necessary to request an increase in the precept when the submission time comes later in the year.

12. Correspondence – all relevant previously circulated by email.

13. Any Other Business

14. Dates of next meetings:

      8th February   2021

      12th April        2021

14th June         2021

            The meeting closed at 8.45pm

Swainswick Parish Council – Clerk Vacancy

The current Parish Clerk will be leaving the post in the Spring of 2021 and a replacement is being sought. Should anyone be interested, below is a draft job specification. For a clearer appreciation of the work please contact either the Chairman or the current clerk (see contact information at the bottom of this page).

It is worth noting that an earlier start can be arranged when extensive training can be given prior to the departure of the clerk

SWAINSWICK PARISH COUNCIL – Parish Clerk Vacancy

JOB DESCRIPTION and PERSON SPECIFICATION

Job Title: Parish Clerk Reporting to Swainswick Parish Council.

Overall Responsibilities

The Parish Clerk / Responsible Financial Officer will carry out all the functions required by law of a local authority’s Proper Officer (Legal definition for Local Authority clerk).

Specific Duties and Tasks.

By ensuring that statutory and other provisions governing or affecting the running of the Council are observed.

Be conversant with computer-based administration.

Maintain the Parish Councils Website.

Prepare agendas for Parish Council Meetings.

By attending the Parish Council Meetings, draft Minutes of these meetings and implement the decisions that are agreed by the Council.

Prepare and maintain financial records for regular review and annual audit.

Receive invoices for goods and services requested by the Council and to ensure these are processed for payment.

Monitor Planning Applications relevant to the Parish and ensure the Council views and comments on these as is appropriate.

Maintain communication with Bath & North East Somerset Council in respect of this and other areas of responsibility which affect the Parish.

Receive correspondence, documents, emails and telephone calls on behalf of the Council and bring such items to the attention of the Parish Council, Local Authority or organisation.

Good general standard of education

Knowledge of local area/issues

Good communication skills (written & spoken)

Competent IT skills

Good organisational skills with ability to prioritise work-loads & maintain varying deadlines

Ability to project positive image of the Parish Council & local community

Ability to work professionally & on own initiative to provide information & advice to Parish Council.  Happy to work evenings to cover Parish Meeting schedules.

If you are interested please contact either:

Jonathan Miles – Swainswick PC Chairman

Home: 01225 891471

Mobile: 07739 515535

Jonathan@miles.uk.net

Richard Clist – Swainswick PC Clerk

Home: 01225 445444

Mobile: 07947296082

richardjclist@gmail.com

Minutes (draft) of the Swainswick PC Meeting held 7th September 2020

SWAINSWICK PARISH COUNCIL

Minutes of a Virtual Meeting of Swainswick Parish Council

held on Monday 7th September 2020 at 7.30pm

Present:  Cllrs Mr J Miles (Chairman): Mr I Roberts Mr T Stuckes: Mr R Shackell: M Hollings: Mr G Davies: Mr T Woods ( Treetops discussion only) and Mr R Clist (Clerk)    

  1. Apologies

  2. Minutes of previous meeting held on 15th June.
    The meeting approved these minutes and they were signed as a true record by the Chairman.

  1. Matters Arising from above Minutes
    There wee no matters arising

  2. Planning

New
Ref:
20/03078/LBA   (resulting from Ref: 19/00568/UNAUTH )  Listed Building Consent (Alts/exts) Manor Farm Buildings Manor Lane Swainswick Bath.

Repairs and alterations to curtilage listed former farm buildings (part retrospective). Change of use of one building from B8 storage to B1 business use (retrospective).

This application was debated at length. The potential impact of the proposals could be significant in the medium and longer term as ultimately a small busines park could result.

J Miles highlighted that the relevant buildings were agricultural  and there was no evidence of a formal change of use ( to B8 or B1 ) for any of them despite the existence of an established florist on site.

I Roberts informed the meeting that residents were very much against the application and were organising a structured response against it. The major point being made relates to the issue of increased traffic volumes and access along restricted country lanes.

G Davis said that in the absence of any references to the impact of traffic along the lanes and village centre the council should state that BANES should withhold any decision until such considerations had been documented.

The clerk was asked to write to the BANES officer, J Davey, stating the initial concerns and requesting a delay should answers to the major issues not be forthcoming. The clerk, in the meantime would draft an initial objection document for consideration by council members.

Ref: 20/02734/CLEU Spring Close Tadwick Lane Tadwick Bath
Remove condition attached to Spring Close that stipulated it must be occupied by a resident who works in agriculture, agricultural industry or forestry. (Certificate of Lawfulness for an Existing Use).
R Shackell stated that the applicant had been asked to supply additional information and, should all be in order, Swainswick PC would make no comment.

Ref: 20/03009/FUL
Ashcombe House Tadwick Lane Swainswick Bath. Conversion of long barn into two holiday cottages.
Following a brief discussion on the future potential of a change in use it was decided that it be approved. No comments were necessary.

Previous Aplications

Ref: 19/05534/FUL  Larkhall Athletic Ground. Erection of 20 metre-high telecommunications mast accommodating 6 antenna apertures, 4 transmission dishes and8 ground-based equipment cabinets. Swainswick PC – Objections submitted. B&NES – Decision pending.

Ref: 20/01337/FUL Lambrook Barn, Deadmill Lane, Lower Swainswick. Erection of single storey extension. Swainswick PC Objections submitted. BANES Decision Permit.

Other Planning Matters

Ref: 18/03829/FUL  Four Winds Farm  Gloucester Road Swainswick -‘retention’ of Agricultural Building. Further concerns regarding possible non-agricultural usage. R Shackell reported that hydraulic vehicle ramps had been installed in the building indicating unauthorised use. The clerk was asked to contact BANES Enforcement.

Ref:  19/00125.UNDEV & Appeal Ref: 19.00062/ENFAPL Shire End Farm Without planning permission the change of use of land from agriculture to a mixed use of agriculture and residential through the siting of a mobile home and wooden buildings for residential purposes.

This item will now be dropped from future agendas.

Proposed developments at Treetops, Swainswick.

G Davies gave an overview of the proposals likely to be submitted for formal registration with BANES on behalf of T Woods..

5.   University Building – Aircraft Warning Light

I Roberts has written to the Civil Aviation Authority seeking additional information and guidance regarding regulations and requirements for structures.

6.   Highways, pavements and verges.

      Local Lane Speeds

There is ongoing discussion in the local villages regarding the desire to introduce formal speed limits in the lanes. This could mean a proliferation of signs and this council is not supportive of that idea.

      Pavement clearance

Work scheduled by BANES 

7.   Swainswick PC – Future project ideas/proposals. On hold at present.

      Information Board

      Trough surround – improvement

8.   Finance

      Payment – Data Protection Fee – Information Commissioners Office

      Paid 28/8/2020 by R Clist. Refund  – £40.00

      Financial Status – update

9.   School Governors

      Nothing to report

10. Correspondence – all relevant previously circulated by email.

11. Any Other Business

  The clerk confirmed his resignation and would leave the post on the 31st March 2021.

Dates of next meetings:

      9th November  2020   Zoom meeting scheduled                 

      8th February   2021

      12th April        2021

14th June         2021

Swainswick PC Meeting 15th June 2020 – Minutes (approved 7/09/2020)

SWAINSWICK PARISH COUNCIL

Minutes of the meeting of Swainswick Parish Council

held in the garden of 48 Bailbrook Lane

 on Monday 15th June at 7.00pm

Present:  Cllrs Mr J Miles (Chairman): Mr T Stuckes: Mr R Shackell: and Mr R Clist (Clerk)

1.         Apologies

            Apologies were received from M Holling, I Roberts and G Davies

2.         Minutes of previous meeting held on 10th February and 28th April 2020.

The meeting approved these minutes and they were signed as a true record by the Chairman.

3.         Matters arising
There were no matters arising.

4.         AGM and Chairmanship.

As the current pandemic has altered many procedures and processes Councils were authorised to cancel AGM’s for this year. Therefore, no ‘annual election’ for the Chairmanship was held. Jonathan Miles has offered to continue for the next year. All Council members fully supported and approved this action using email communications.

5.         Planning
New

There were no new planning applications.

Previous Applications

Ref 20/01315/TEL: Telecommunications Application: Woolley Lane Charlcombe Bath Erection of a 20m high monopole supporting 3no. antennas and 2no. 0.3mm dishes above the top of the pole, the installation of 1no. equipment cabinet on new base and the installation of ancillary equipment.

Swainswick PC Objections submitted. Application Withdrawn.      

Ref: 20/00041/FUL Swainswick Primary School Innox Lane Swainswick Bath Erection of a garden office in the school grounds, following removal of existing shed. Swainswick PC – No Objections. B&NES – Permit

Ref: 20/00103/FUL: Smallmans Tadwick Lane Swainswick Bath.  Change of use from garden room/studio to habitable family annexe ancillary to main dwelling. Swainswick PC – No Objections. B&NES – Permit

Ref: 20/00240/FUL Top Cottage, Tadwick Lane, Tadwick, Bath Proposed extension and alterations. Swainswick PC – Comments submitted. BANES – Permit

Ref: 20/01337/FUL Lambrook Barn, Deadmill Lane, Lower Swainswick. Erection of single storey extension. Swainswick PC Objections submitted. BANES Decision Pending. Put before Planning Committee for 1st July meeting.

Ref: 19/05534/FUL  Larkhall Athletic Ground. Erection of 20 metre-high telecommunications mast accommodating 6 antenna apertures, 4 transmission dishes and8 ground-based equipment cabinets. Swainswick PC – Objections submitted. B&NES – Decision pending.

Other Planning Matters

Ref: 19/00568/UNAUTH   The Manor Barn Swainswick, possible unauthorised usage for public events, catering etc.

Remains under review

Ref:  19/00125.UNDEV & Appeal Ref: 19.00062/ENFAPL

Shire End Farm Without planning permission the change of use of land from agriculture to a mixed use of agriculture and residential through the siting of a mobile home and wooden buildings for residential purposes. To be retained for observation.

6.   University Building – Aircraft Warning Light

There have been a number of emails in circulation and the matter is still unresolved. As Autumn approaches and the evenings close in the evidence of this problem will be again re-examined.

7.   Swainswick PC – Future project ideas/proposals

      Information Board

      Trough surround – improvement

      These items will remain in abeyance until the current health crisis has passed,

8. Finance

The 2019/2020 Audit Papers were examined and approved. All relevant papers are now on the Parish Councils website.

The current Financial Status spreadsheet was issued.

9.   School Governors

      Nothing to report.

10. Correspondence – all relevant previously circulated by email.

11. Any Other Business

12. Dates of next meetings:

      Proposed but to be agreed in the coming weeks.

      7th September 2020

      9th November  2020                          

      8th February   2021

      12th April        2021

14th June         2021  

            Meeting closed at 8.45pm

Annual Audit 2019-2020

The Parish Council met on the 15th June 2020 and the audit process has been approved and is now complete. The relevant authorised documentation can be found below.

The following documents were approved at the Parish Council meeting held on 15th June 2020 and, in conjunction with those above, conclude the required Audit procedure.